How to Add New Home Inventory Users

Introduction

We’re convinced that Everspruce is the ultimate home inventory software for iPhone users. One of the reasons why is the app’s ability to add multiple users to a single home inventory. When you collaborate with your family to create and maintain your home inventory, the process becomes far more efficient, ensuring your inventory remains current and comprehensive. In this blog post, we’ll walk you through the steps to easily add multiple users to your home inventory on Everspruce. So, whether you’re a busy parent, an aspiring minimalist, or simply someone who values an organized living space, this guide will help you take full advantage of Everspruce’s multi-user capabilities.

How to Add New Home Inventory Users

Adding new users to your home inventory zone is divided up into four parts to make it easier to understand. It seems like a lot of steps, but we tried to be very explicit to ensure you don’t miss any anything. It’s easier than you think – just follow the steps below.

Part 1: Change the Name of Your Zone

By default, each zone is named “Default Zone”. In order to ensure your zone is easily found by other users you invite, you should rename the zone to something that both you and they will recognize.

1. Open Everspruce on your device.
2. Tap on HOME.
3. Tap on SETTINGS (the gear icon in the upper right).
4. Tap on MANAGE ZONES.
5. Tap on “Default Zone”.
6. Tap on OPTIONS in the upper right corner.
7. Tap on EDIT ZONE.
   • If you do not see EDIT ZONE then you aren’t an Admin for this zone. Ask the Admin of your zone to follow this blog post to (A) Change the name of the zone and (B) Add the new user themselves.
8. Tap on “Default Zone” and type something that is more meaningful for you and your additional users like “<Family Name> Home” or a street address or a nickname for your zone.
9. Tap on SAVE.
10. You’ve now changed the name of your zone.

Part 2: Add the New User

Now that we’ve changed our zone name, let’s add a new user:

1. Open Everspruce on your device.
2. Tap on HOME.
3. Tap on SETTINGS (the gear icon in the upper right).
4. Tap on MANAGE USERS.
5. Tap on ADD NEW USER.
   • If you see an alert that says “Register your Account” that means you need to register your account before you can add additional users to your zone. You can either log in if you already have an account, or sign up to create a new account. Once you’re done, come back to this step again.
6. On the Add New User page, you’ll find the following fields: Email, Name, and Access Level.
7. Input the email address for your new user in the Email field.
8. Input the user’s name in the Name field.
9. You have two options for Access Level: Viewer and Editor:
   • Viewer has read-only access to all your entries but cannot edit or create new entries within this zone.
   • Editor can read and write entries – including creating new entries within this zone.
   • Select either Viewer or Editor and proceed to the next step.
10. Once you’ve added the email, name and selected the access level, then tap on SAVE.
11. Now you’ll see an alert pop up with the title “Share a link?” asking you if you want to share an Everspruce download link with the user you just added. Tap on “YES” and the iOS share dialog will pop up allowing you to pick your favorite way to send the new user their invite (via email, text, Whatsapp, etc.).
12. That’s it – you’ve added a new user to your zone!

Part 3: Install Everspruce on the New User’s Device

Make sure the new user installs Everspruce on their device and has the latest version installed.

1. To install Everspruce, download the home inventory app from the App Store on the new user’s device (You can skip step 2 below as you already have the latest version).
2. If the new user already has Everspruce installed, then make sure they have the latest version. To do that, go to the Everspruce product page on the App Store. Near the top they will see either an OPEN button or an UPDATE button. If you see the OPEN button then the new user already has the latest version and they can proceed to Part 4 below. If they see an UPDATE button, then they need to tap on UPDATE to get the latest version of the app.

Part 4: Register the New User’s Account

Now that the new user has Everspruce installed, it is time for the new user to register their account.

1. The new user should open Everspruce on their device.
2. Tap on HOME.
3. Tap on SETTINGS (the gear icon in the upper right).
4. Scroll down and tap on REGISTER YOUR ACCOUNT.
5. Tap on SIGN UP WITH EMAIL.
6. Input their email, password, and confirm their password (please make the password difficult to guess – the longer the password the better).
7. Tap on NEXT to create their account.
8. Now that the new user has registered their account, wait 30 seconds while Everspruce automatically opens the new zone (from part 1 above) for the new user.

If for some reason Everspruce doesn’t recognize the user and automatically open up the zone you renamed from part 1 above, then you should double check and make sure the email address was correct – both from the admin side (the email you added to the zone) and the new user side (the email the new user registered with Everspruce). Assuming both of those things check out, you can still manually open the zone you renamed in part 1 by following these steps below:

1. Open Everspruce on the new user’s device.
2. Tap on HOME.
3. Tap on SETTINGS (the gear icon in the upper right).
4. Tap on MANAGE ZONES.
5. Tap on the zone name from part 1 above.
6. Tap on OPEN ZONE.
7. That’s it – the new user now has access to your zone from part 1 above.

If you have any questions or issues – please contact us directly from the app by going to HOME | SETTINGS | CONTACT US and sending an email from within the app.

How Many Users Can I Add?

You can add up to three additional users for free (four total including the admin). To add more users beyond that, please contact us within the app for more information on how to make that happen.

Conclusion

There you have it! With Everspruce, adding new users to your home inventory has never been easier. By following these simple steps, you can involve your entire family in the process, making sure that everyone’s on the same page when it comes to keeping your home organized and up to date. This collaborative effort not only makes the process smoother, but it also ensures that everyone is accountable for their belongings, resulting in a clutter-free and harmonious living space.